Master Your Business

Your comprehensive guide to scaling with Orelle POS.

👋 Welcome to Orelle POS

Orelle POS is a cloud-based Retail Management Suite designed to simplify how you manage your business. Whether you're running a single boutique or a large-scale retail chain, Orelle POS provides the tools to track every sale, monitor inventory across branches, and manage your team efficiently.

Note: Orelle POS works seamlessly on Tablets, Laptops, and Desktops. We also offer an Android APK for mobile management on the go.

🚀 Getting Started

Starting with Orelle POS is a simple 3-step process:

  1. 1. Register: Create an account at orellepos.com.
  2. 2. Create Business: Enter your business name, industry, and locale.
  3. 3. Activate: Select a plan and complete payment via Paystack or Lemon Squeezy.

Demo Site vs Live Platform

Demo Site

A sandbox for testing. No cost, but data is purged every 3 days. Perfect for training staff.

Live Platform

Your actual business environment. Secure, persistent data storage and full premium support.

⚙️ Business Setup

Once registered, you can manage your business settings through the Settings menu in your portal.

  • Core Info: Manage logo, address, and industry type.
  • Locale: Set your Country and Currency. This affects how your prices and taxes are displayed.
  • Tax Management: Define your VAT or sales tax rates. Taxes are automatically applied to relevant products.
  • Branch Management: Create additional branches (depending on your plan) to track inventory by location.

👥 Contacts Management

Track everyone your business interacts with. Access this via the Contacts menu.

  • Suppliers: Save vendors you purchase goods from. Link inventory purchases to specific suppliers for history.
  • Customers: Manage your customer base. Track their purchase history and provide personalized service.

📦 Products & Units

The foundation of your POS. Organize your inventory for speed.

Units of Measure (UoM)

Define how you sell items (e.g., Pieces, Kg, Packs). You can define if a unit allows decimals (like 1.5kg).

Categories

Group products (e.g., Electronics, Food, Apparel) to make searching and reporting easier.

Adding Products

Each product requires a Name, Category, UoM, and Selling Price. You can also track Cost Price to calculate accurate profit margins.

🔄 Inventory & Stock

Keep your stock levels accurate across all branches.

  • Stock Takes: Perform periodic counts (daily, weekly, monthly) to reconcile physical stock with system stock.
  • Stock Movements: Automatically logs every time an item is added (purchase) or removed (sale).
  • Low Stock Alerts: (Enterpise Plan only) receive notifications when items fall below your defined threshold.

🛒 Sales & POS Interface

Our Point of Sale interface is optimized for speed.

  1. Select the Branch you are selling from.
  2. Add products to the cart using search or categories.
  3. Apply discounts or taxes if necessary.
  4. Proceed to checkout and select payment method (Cash, M-Pesa, Card).

All sales are recorded instantly and reflect in your financial reports.

📥 Purchases (Restocking)

When you buy new inventory from suppliers:

  • Go to Purchases -> Create New.
  • Select the Supplier and the receiving Branch.
  • Add the items and quantities being received.
  • Updating the purchase will automatically increase your stock levels.

💸 Expense Tracking

Track operational costs that aren't inventory related (e.g., Rent, Electricity, Salaries).

  • Create Expense Categories to group your spending.
  • Log each expense with the amount and date.
  • Expenses are deducted from your total revenue to calculate Net Profit in reports.

📊 Analytics & Reports

Data-driven decisions start here. We provide real-time insights into your performance.

Report Description
Sales Report Detailed breakdown of revenue by day, branch, or product.
Inventory Report Current stock levels and estimated stock value.
Profit & Loss The ultimate health check. Sales - Cost of Goods - Expenses = Net Profit.
Expenses Report Identify where your money is going.

👥 Staff & Roles

Orelle POS supports unlimited staff members on Professional and Enterprise plans.

Managing Access

  • Roles: Define preset permissions (e.g., Cashier, Manager).
  • Staff Invitations: Invite team members via email. They will receive a link to join your business.
  • Branch Access: You can restrict staff members to only see data from specific branches.
Security: Always use the "Cashier" role for POS operators to prevent them from seeing sensitive financial reports or changing prices.

🎉 Affiliate Program & Earning

Orelle POS isn't just a tool for business owners; it's also a platform for partners to grow with us. Our affiliate program is designed to reward you for bringing new businesses to the platform.

How to Become an Affiliate

  1. Login to your account and navigate to the Affiliate Dashboard.
  2. Click Join Program to generate your unique referral code (e.g., PARTNER123).
  3. Share your code or your unique referral link with potential business owners.

How You Earn

10% Initial Commission

Earn 10% of the very first subscription payment made by a business you referred. This is paid out as soon as the payment is confirmed.

5% Recurring Commission

Continue earning 5% on every renewal payment the business makes for the first 6 months of their subscription.

Payment & Payouts

Commissions are tracked automatically and displayed in your partner dashboard. Payouts are processed weekly via your preferred regional payment method (based on your locale).

Self-Referral Policy: To ensure fairness, you cannot use your own affiliate code for businesses that you own or manage. These transactions will be automatically flagged and commissions withheld.

💳 Billing & Payments

We use world-class payment gateways to ensure your subscription is handled securely.

  • Paystack: Optimized for African regions. Supports KES, NGN, and GHS. Pay via Card or Mobile Money.
  • Lemon Squeezy: Our global checkout for all other regions. Supports Card, PayPal, and Apple/Google Pay.

Subscriptions are billed monthly. You can upgrade your plan at any time through the Billing menu.